4 min read

Code example: how to export transactions with default dimensions to Excel

We recently had a support request where customer wanted to see all fixed asset transactions with financial dimensions in an Excel file. The code below solved the problem. I hope this code example can help people who are thinking of creating a simple xls report or want to see all default dimension values with transactions in one table.

Problem: On the fixed asset transaction form (Fixed assets -> Inquiries -> Fixed asset transactions) you will see the tab ‘Financial dimensions’ but it is not possible to personalize it so that the dimensions will appear on the Overview tab so that we could export/copy them to excel together with the rest of the data from the Overview tab. So, in short, we need to see fixed asset transactions together with the dimensions either in a report (that we can then export to excel) or on the fixed asset transactions form (Fixed assets -> Inquiries -> Fixed asset transactions) so that we can export this data to excel.

Solution: The following code was proposed that exports all fixed asset transactions to an Excel file together with all dimensions. Because the set of dimensions can be different on different transactions, we’re adding dimension columns dynamically in the loop.

public static void main(Args _args)
    AssetTrans assetTrans;   
    SysExcelApplication application;
    SysExcelWorkBooks workbooks;
    SysExcelWorkBook workbook;
    SysExcelWorksheets worksheets;
    SysExcelWorksheet worksheet;
    SysExcelCells cells;
    SysExcelCell cell;
    int row;
    DimensionAttributeValueSetItemView dimAttrSet;
    DimensionAttribute dimAttr;
    str dimAttrStr;
    Map dims;
    int dimNum;
    application = sysExcelApplication::construct();
    workbooks = application.workbooks();
    workbook = workbooks.add();   
    worksheets = workbook.worksheets();
    worksheet = worksheets.itemFromNum(1);
    cells = worksheet.cells();

    dims = new Map(Types::String, Types::Integer);

    //generate header
    cell = cells.item(row, 1);   
    cell = cells.item(row, 2);   
    cell.value(“Transaction date“);
    cell = cells.item(row, 3);   
    cell.value(“Fixed asset number“);
    cell = cells.item(row, 4);   
    cell.value(“Transaction type“);
    cell = cells.item(row, 5);
    cell = cells.item(row, 6);   
    cell.value(“Fixed asset group“);

    //generate lines
    while select assetTrans
    //The following loop will provide the data to be populated in each column
        //add fixed asset trans data
        cell = cells.item(row,1);       
        cell = cells.item(row,2);
        cell = cells.item(row,3);
        cell = cells.item(row,4);
        cell = cells.item(row,5);
        cell = cells.item(row,6);

        // add dimensions
        while select dimAttrSet
            where dimAttrSet.DimensionAttributeValueSet == assetTrans.DefaultDimension
        join Name from dimAttr
            where dimattr.RecId == dimAttrSet.DimensionAttribute
            if (!dims.exists(dimAttr.Name)) // if dim column does not exists
               //add dimension column
               dims.insert(dimAttr.Name, dimNum + 7);
               cell = cells.item(1, dims.lookup(dimAttr.Name));
           //add dimension value
           cell = cells.item(row, dims.lookup(dimAttr.Name));
    application.visible(true); // opens the excel worksheet
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As a result we get the following excel file with the columns on the right showing all dimensions.

This example can be used for any other transaction types where default dimension exists – LedgerJournalTrans, CustTrans or VendTrans. You’d need to change the table and fields names in the code. Theoretically, you can even add button ‘Export to Excel’ to a form and pass the form’s query as an argument to the class.

Have a nice day,