Project Item requirement consumption from PO -to not be automatically consumed

Requirement : When you want manual control over your inventory consumption for inventory made from Purchase order item requirements

PRE-SETUP Information

1. Create new Project Contract
   

   USMF/Project management and accounting/Common/Projects/Project contracts
   

Enter details as below:

Project contract ID: 000187(comes automatically based on number sequence setup)

Name: Demo

Funding Type: Customer

Funding Source: US-025

Sales Currency: USD

Click OK

Save & close project contact form

1. Create new Project
   

   USMF/Project management and accounting/Common/Projects/All Projects
   

Enter details as below:

Project type: Time and Material

Project contract ID: 000282(comes automatically)

Name: Demo

Project group: TM

Customer: US-025

Sales Currency: USD

Click OK

1. Set parameter in Project management paraments
   

   USMF/Project management and accounting/Setup/ Project management and accounting parameters
   

   General tab >Project Purchase orders >Item consumption should be turned off which tells that the items should be immediately consumed if it is marked
   

   
   

Using Item requirement form

Step1: Enter Item requirement

USMF/Project management and accounting/Common/Projects/All projects

Select project 000282

Open Item requirement from Plan tab

Click New

Enter Item number : P0011

Site:1

Warehouse :11

Quantity:10

Line property: Billable

Click Project tab

Enter Unit price(sales) as 10 USD

Now click Inquiries>sales orders

This will open the sales order created

Step2: Make a Purchase order for this from Item requirement form itself

Click Functions>Create Purchase order

Select Include checkbox and Click OK

Step3: open created Po and receive

USMF/Procurement and sourcing/Common/Purchase orders/All purchase orders

Select PO 000143 created in above step

Action Pane>Purchase tab >Click Confirm button

Action Pane>Receive tab

Click Generate Product Receipt

Key in product receipt number as ‘demo321’ and click Ok

We will get a dialog asking “Consume items for the project immediately” Yes or No option will be there

Please ask users to click NO

Note: If we click Yes then the inventory will get automatically consumed

Click product receipt journal

Step 4: Check Sale order Line status

USMF/Project management and accounting/Common/Projects/All projects

Select project 000282

Plan tab >Item requirements

Select Show All and Inquiries >Sales order

Step 5: Check Line status of the Sales order

*** Actual Result ***

We see that the line status of the Sales is “open order” which is correct as we had not consumed the inventory purchased automatically

*** Expected Result ***

Same as actual

Step 6: Make a picking list and packing slip from Item requirements form for consuming quantity

Click Posting>picking list

Click Ok

Click posting>Picking list registration

Updates>update All

Click close

Click Posting >packing slip

Update Quantity as Picked

Click Ok

Step7 : Check project posted transactions

USMF/Project management and accounting/Common/Projects/All projects

Select project 000282

Action Pane>manage tab

Click Related information>Posted transactions

We see that the project posted transactions are getting populate on Packing slip posting itself if we use Item requirements which is correct

Step 8: Check Sale order Line status

USMF/Project management and accounting/Common/Projects/All projects

Select project 000282

Plan tab >Item requirements

Select Show All and Inquiries >Sales order

Step 9: Check Line status of the Sales order

*** Actual Result ***

We see that the line status of the Sales is “Invoiced ” which is correct as we had made a complete consumption (full 10 quantity)

That’s because for Item requirements, Item transactions are consumed when the packing slip is updated.

Although a sales order is processed when the corresponding customer invoice is updated, item requirements are processed when the corresponding packing slip is updated.

NOTE: Sales order line status is Invoiced as it was invoiced as part of the Item requirement (which is Invoiced after posting the Packing slip)