Project Item requirement consumption from PO -to not be automatically consumed
Requirement : When you want manual control over your inventory consumption for inventory made from Purchase order item requirements
PRE-SETUP Information
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Create new Project Contract
USMF/Project management and accounting/Common/Projects/Project contracts
Enter details as below:
Project contract ID: 000187(comes automatically based on number sequence setup)
Name: Demo
Funding Type: Customer
Funding Source: US-025
Sales Currency: USD
Click OK
Save & close project contact form
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Create new Project
USMF/Project management and accounting/Common/Projects/All Projects
Enter details as below:
Project type: Time and Material
Project contract ID: 000282(comes automatically)
Name: Demo
Project group: TM
Customer: US-025
Sales Currency: USD
Click OK
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Set parameter in Project management paraments
USMF/Project management and accounting/Setup/ Project management and accounting parameters
General tab >Project Purchase orders >Item consumption should be turned off which tells that the items should be immediately consumed if it is marked
Using Item requirement form
Step1: Enter Item requirement
USMF/Project management and accounting/Common/Projects/All projects
Select project 000282
Open Item requirement from Plan tab
Click New
Enter Item number : P0011
Site:1
Warehouse :11
Quantity:10
Line property: Billable
Click Project tab
Enter Unit price(sales) as 10 USD
Now click Inquiries>sales orders
This will open the sales order created
Step2: Make a Purchase order for this from Item requirement form itself
Click Functions>Create Purchase order
Select Include checkbox and Click OK
Step3: open created Po and receive
USMF/Procurement and sourcing/Common/Purchase orders/All purchase orders
Select PO 000143 created in above step
Action Pane>Purchase tab >Click Confirm button
Action Pane>Receive tab
Click Generate Product Receipt
Key in product receipt number as ‘demo321’ and click Ok
We will get a dialog asking “Consume items for the project immediately” Yes or No option will be there
Please ask users to click NO
Note: If we click Yes then the inventory will get automatically consumed
Click product receipt journal
Step 4: Check Sale order Line status
USMF/Project management and accounting/Common/Projects/All projects
Select project 000282
Plan tab >Item requirements
Select Show All and Inquiries >Sales order
Step 5: Check Line status of the Sales order
*** Actual Result ***
We see that the line status of the Sales is “open order” which is correct as we had not consumed the inventory purchased automatically
*** Expected Result ***
Same as actual
Step 6: Make a picking list and packing slip from Item requirements form for consuming quantity
Click Posting>picking list
Click Ok
Click posting>Picking list registration
Updates>update All
Click close
Click Posting >packing slip
Update Quantity as Picked
Click Ok
Step7 : Check project posted transactions
USMF/Project management and accounting/Common/Projects/All projects
Select project 000282
Action Pane>manage tab
Click Related information>Posted transactions
We see that the project posted transactions are getting populate on Packing slip posting itself if we use Item requirements which is correct
Step 8: Check Sale order Line status
USMF/Project management and accounting/Common/Projects/All projects
Select project 000282
Plan tab >Item requirements
Select Show All and Inquiries >Sales order
Step 9: Check Line status of the Sales order
*** Actual Result ***
We see that the line status of the Sales is “Invoiced ” which is correct as we had made a complete consumption (full 10 quantity)
That’s because for Item requirements, Item transactions are consumed when the packing slip is updated.
Although a sales order is processed when the corresponding customer invoice is updated, item requirements are processed when the corresponding packing slip is updated.
NOTE: Sales order line status is Invoiced as it was invoiced as part of the Item requirement (which is Invoiced after posting the Packing slip)
